Medical Department Assistant

Maputo 

Global Edge is an international firm specializing in project staffing for the Energy sector, with a presence in Mozambique since 2014. We are the game changers and multi-award-winning agency in the global staffing arena, redefining what excellence means in recruitment. 

Our client, a global leading provider in the Energy industry, is looking to appoint a successful Medical Department Assistant to be based in Maputo.

JOB DIMENSION 

Dimension fonctionnelle : Assistant will support the Chief Medical officer and team. Must be Self-motivated, proven leadership and proactive for carrying out the activities of the job. Analytically skilled and team leader with organizational rigor, anticipation skills, and a holistic approach and tenacity. Able to work under pressure and stressful conditions and in autonomy, to adapt, to analyze issues and communicate effectively with all entities, to write Standing instructions and procedures.

ACTIVITIES

•    Ensure compliance with all relevant HSE requirements across works to promote a healthy and safe work environment

•    Follow up on administrative duties for the team such as preparation of mission orders, expense forms, leave schedules, timesheets

•    Coordinate the implementation of Medical Fitness for Work program liaising with medical service providers to ensure assessments are scheduled, conducted and results delivered on time

•    Maintain a database of network of clinics approved to conduct Fitness For Work exams in Maputo and other provinces in Mozambique 

•    Administer the Medical Fitness Certificate (MFC) section of the Travel Management system – DaWinci, ensuring all personnel employees and Contractors upload their certificates

•    Verify validity of MFC and cross-checks to confirm pre-approval from Company Doctors

•    Review daily charter flight manifests to site and approve MFC for Company and Contractors on Dawinci, enabling personnel to travel to Afungi

•    Coordinate delivery of first aid training for employees and organic contractors at all offices

•    Liaise with C&P for procurement processes related to medical supplies and services 

•    Handle stock records, requisition orders and follow up accordingly in SAP

•    Collect and electronically archives reports from project medical services providers

•    Coordinate and maintain records for health and hygiene inspections and audits conducted at Project facilities

•    Maintain electronic records of all health programs, procedures and plans

•    Actively participate and follow up on the organization of all required Events 

•    Responsible for the content, coordination and deployment of Health awareness and promotion initiatives and campaigns

•    Composing, typing, and distributing meeting notes, routine correspondence and reports, memos etc.

•    Carry out any other duties that may be assigned to him/her by the line manager

•    Context and environment

•    Project entity is a multinational joint venture, has a large social performance element and is a project financed by high profile lenders  

•    Afungi Site is extremely remote in Northern Mozambique with unreliable infrastructure and communications

Responsible for the assigned duties in close collaboration with EPC and EPCI Contractor and other team members as per project rules including project objectives for HSE, Quality, Schedule and Cost aspect

•    Education: Bachelor’s degree in health sciences, Engineering, or equivalent. 

•    Minimum 3 years’ experience in administrative and secretarial work including but not limited to drafting reports, organizing meetings, travel and accommodation booking 

•    Technical competencies: Very Good command of English knowledge and advanced experience in database management including MS access, word, project, excel and power point.