Administrative Coordinator

Muxara

Global Edge is an international firm specializing in project staffing for the Energy sector, with a presence in Mozambique since 2014. We are the game changers and multi-award-winning agency in the global staffing arena, redefining what excellence means in recruitment.

Our client, one of the world’s leading companies in Energy industry, is looking to appoint a successful Administrative Coordinator to be based in Muxara.

JOB DIMENSIONS

•    Co-ordinate logistics for all visits (including management, VIP, government, vendors & contractors) 

•    Set up and allocate offices for visitors; 

•    Maintain project personnel onboard (POB) spreadsheet, assist in the update of camp bedding plans and site office plans; 

•    Maintain rotation schedule and assist rotation planning; 

•    Co-ordinate vehicles/transport and driver requirements for visitors; 

•    Manage TimeSheet signatures collection and distribution ; 

•    Team building functions coordination; 

•    Some translation from Portuguese to English may be required; 

•    Provide administrative support to the office, including organizing and facilitating internal meetings, drafting the agenda, and writing minutes;

•    Control of entry, exit, forward and file letters and other documents;  

•    Maintain and organize department and project files; 

•    Manages compliance requirements for all office properties 

•    Ensures Office services are available and meets the needs of the business 

•    Ensure that the office rules are adhered to by employees and contractors Develops and administers the annual office budget 

•    Other administrative or supporting tasks as assigned.

•    This position is on a 40 hour /week schedule Monday – Friday 

•    Frequent contact and coordination with the support team iin Maputo, Travel, HR, Assistant, etc

•    Smooth administrative coordination between all parties in Pemba 

•    Efficient administrative support for Pemba personnel

QUALIFICATIONS/EXPERIENCE REQUIRED

•    Minimum of three (3) years relevant logistics and administrative experience within the oil and gas industry; 

•    Experience in providing logistics and administrative support to a large group in a multi-national project; 

•    Experience in contractor/Vendor management  

•    Demonstrated ability to perform as a key support of a high performing work team in a multi-cultural environment; 

•    Experience in creating and managing budgets, office procedures and policies 

•    High school Diploma or degree in relevant field 

•    Ability to handle many complex issues concurrently; 

•    Proven ability to assess, prioritize and respond to urgent situations on a timely basis; 

•    Office manager skills; 

•    Good knowledge of English and Portuguese Language; 

•    Good knowledge of Microsoft office especially MS word and MS excel; 

•    Be familiar and aware of HSE practices; 

•    Able to work under pressure to tight deadlines 

•    Must be motivated and able to work with minimum supervision