Site Document Control

Afungi

Global Edge is an international firm specializing in project staffing for the Energy sector, with a presence in Mozambique since 2014. We are the game changers and multi-award-winning agency in the global staffing arena, redefining what excellence means in recruitment.

Our client, a global leading provider in the Energy industry, is looking to appoint a successful Site Document Control to be based in Afungi.

JOB DIMENSIONS

This position, site based 4/4 rotational exists up to the completion of the development phase including Project close-out. The project management and central controls teams are based in Paris and Maputo, and the Onshore and Special projects teams are based in engineering and site locations in, Milan, London and Mozambique (Maputo & Afungi). This position is 100% site (Afungi) based.

The position holders shall be responsible for performing the Site Document Control duties at the assigned location, under direction & reporting to the Onshore Document Control Lead, and functionally reporting to the Project Information Management & Document Control Manager. The position holder shall be responsible for document control activities for the Site direct contracts (not EPC) and Special Projects (under the Project Technical Manager). In addition, the position will support the Onshore EPC team as required.

The job holder will perform this work in accordance with Corporate, TEP Mozambique and Project rules, guidelines and procedures.

ACTIVITIES

Overall responsibility including:

•    To manage Local Contractor onboarding into the New Prodom document management system and assist the Contractor in understanding the expectations and use of the system.

•    Ensures effective application of the Project Document Control processes, procedures, standards and tools.

•    Delivers efficient, effective, and secure control of project information that includes document capture, quality assessment, rejection as applicable, coding, updating, review routing and distribution.

•    Responsible for the integrity and completeness of the Project information in the Electronic Document Management System (EDMS).

•    Interfaces with Contractor Document Control team and assures delivery of project documentation that meets the Project standards.

•    Ensures documentation and attributes compliance with the Project Information Delivery Requirements specification, specific operations business needs and project schedule.

•    Ensures the correct delivery of Red-Line and As Built documentation.

•    Supports activities associated with the information handover to Operations (or other specified post project recipients).

•    Utilizes and contributes to the Project lessons learned in accordance with Company best practices.

•    Responds to the Project team information and document queries and status requests.

•    Builds a strong working relationship with the internal project discipline/department team members as well as contractor document controllers

•    Assists in training new internal & external users on the correct use of New Prodom

•    Assures integrity and accuracy of the Company and Contractor Master Document Registers.

•    Accountable for the maintenance of the local Document Distribution Matrix(s) as it pertains to the local contracts.

•    Interfaces with the Head Office Document Control Manager, Document Controllers in other project locations, and EDMS Administrator EDMS issues raised by the project team members. 

•    This position is Site (Afungi) based.

•    Promote and demonstrate an exemplary behaviour with regard to HSSE rules & requirements, with regards to the Company Ethics and “Code of Conduct” policy and for implementing and controlling these rules and requirements within the said area of responsibility.

The job holder will have to liaise actively with Project Management, related Package and Line Managers, other Document Controllers and Contractors for the performance of the above duties.

QUALIFICATIONS/EXPERIENCE REQUIRED

•    Minimum Education: High School Diploma

•    Minimum Experience: 5+ years of experience in major oil and gas project as a Document Controller with at least 2 years in a senior position.

•    Relevant professional experience gained from at least two different job roles related to engineering and/or supplier document control on projects or business assets, (ideally operator based with full lifecycle experience).

•    Experience working with: Electronic Document Management Systems, MS Office applications, Adobe Acrobat and Scanning Software.

•    Language Requirements: Good English required. Fluent local language skills.