Site Executive Secretary     

Afungi

Global Edge is an international firm specializing in project staffing for the Energy sector, with a presence in Mozambique since 2014. We are the game changers and multi-award-winning agency in the global staffing arena, redefining what excellence means in recruitment.    

Our client, a leading global provider in the Construction industry, is looking to appoint a successful Site Executive Secretary to be based in Afungi.    

ACTIVITIES

Reception & Front Office Management

•    Serve as the primary reception contact for all visitors, employees, and external stakeholders. 

•    Welcome and register visitors in accordance with site security and access control procedures. 

•    Manage incoming telephone calls, emails, and general enquiries, directing them to the appropriate departments. 

•    Coordinate meeting room bookings and visitor arrangements. 

•    Ensure the reception and common office areas remain professional, tidy, and presentable always. 

•    Maintain visitor logs and records in compliance with project requirements. 

Administrative Support

•    Provide secretarial and administrative support to the Site Manager, Project Director, and site leadership team. 

•    Prepare, format, and distribute correspondence, reports, presentations, and meeting minutes. 

•    Manage filing systems, both electronic and hard copy, ensuring accurate document control and confidentiality. 

•    Coordinate office supplies, stationery, and consumable inventories. 

•    Assist with travel, accommodation, and transportation arrangements for project personnel and visitors. 

•    Support onboarding activities for new employees and visitors. 

Office Coordination

•    Coordinate incoming and outgoing mail, courier services, and document deliveries. 

•    Liaise with camp administration, logistics, security, and other project departments to facilitate office operations. 

•    Support the organization of meetings, workshops, inductions, and project events. 

•    Monitor office facilities and report maintenance requirements to the relevant departments. 

•    Assist in coordinating office occupancy and workspace allocations. 

Communication & Reporting

•    Maintain accurate contact lists and office directories. 

•    Distribute internal communications and notices as required. 

•    Ensure confidentiality when handling sensitive project and personnel information. 

•    Prepare weekly and monthly administrative reports as requested. 

HSE & Compliance

•    Comply with all LNG Project Health, Safety, Security, Environment (HSSE) policies and procedures. 

•    Participate in safety meetings, toolbox talks, and emergency response drills. 

•    Ensure all visitors follow site access, security, and safety requirements. 

•    Promote a professional and safety-conscious workplace culture.

QUALIFICATION/EXPERIENCED REQUIRED  

•    Diploma or Certificate in Business Administration, Office Management, Secretarial Studies, or related field. 

•    Minimum 3–5 years of experience in a receptionist, administrative assistant, or office coordinator role. 

•    Experience supporting large construction, oil & gas, mining, infrastructure, or industrial projects is preferred. 

•    Previous experience working in remote site locations or camp environments is advantageous. 

•    Strong knowledge of office administration and document management practices.