The Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, the Global Edge is known for the highest level of delivery for our clients and contractors. 

 

Position Overview 

The Office Support Assistant is an on-site role, responsible for supporting the daily operations of the office while providing professional front desk coverage. The ideal candidate is dependable, service-oriented, and comfortable in handling a variety of day-to-day office support tasks. This role reports to the HR Manager.

 

Responsibilities & Essential Duties

•    Focuses on front desk coverage, administrative support, office services, and routine facilities coordination

Front Desk & Communication

•    Answer incoming phone calls, route inquiries to the appropriate team members

•    Serve as primary front desk contact, greeting and assisting visitors, contractors, and staff in a professional and friendly manner

•    Maintain a clean, organized, and welcoming reception area

•    Notify appropriate contacts when Property Management Issues

Mail, Shipping & Deliveries

•    Receive, sort, and distribute incoming mail and deliveries

•    Prepare and process incoming/outgoing mail and overnight packages

Office Services & Supplies

•    Monitor and maintain inventory of office, kitchen, and office supplies (paper, pens, water, snacks, etc.)

•    Place routine supply orders and organize storage areas

•    Ensure shared spaces remain stocked, organized, and presentable throughout the day

Administrative Support

•    Perform general administrative duties including copying, scanning, filing, binding, and simple data entry

•    Format resumes for recruiters with quick turnaround times

•    Assist with small office projects such as organizing supply areas, labeling, and workspace refreshes

•    Assist HR in setting up new hire's desks

Facilities & Workspace Support 

•    Maintain facility internal emails and handle requests

•    Report basic facility issues (lighting, temperature, minor repairs) to building management or vendors

•    Coordinate routine service visits with facility contractors

•    Track facility requests and follow up on status updates

•    Support basic office safety practices (clear walkways, tidy workspaces)

Meetings, Events & Onboarding Support

•    Set up and reset meeting rooms (seating, water/refreshments, clean-up)

•    Assist with workspace set-up for new hires (desk readiness, supplies, basic access requests)

•    Support scheduling and coordination of shared meeting spaces

•    Assist with internal events and team activities (ordering food, set-up, clean-up)

 

Qualifications (Education, Experience, & Skills)

•    High school diploma or equivalent required; college coursework or degree preferred

•    Prior experience in reception, customer service, hospitality, retail, or office support is a plus

•    Knowledge of basic administrative and clerical procedures

•    Strong verbal and written communication skills

•    Proficiency with Microsoft Office tools (Outlook, Word, Excel)

•    Strong attention to detail and ability to manage routine tasks consistently

•    Reliable, punctual, and service-oriented

•    Ability to lift or carry office supplies or packages up to approximately 25 lbs

•    Fully in-person role

 

What Success Looks Like

•    Visitors and staff experience a professional, welcoming front desk

•    Office operations run smoothly with supplies stocked and spaces organized

•    Administrative and office tasks are completed accurately and on time

•    Facility and workspace needs are addressed promptly and tracked appropriately

•    The office environment is clean, safe, and well-supported day-to-day

 

Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.