Senior Travel & Accommodation Coordinator

Maputo

Global Edge is an international firm specializing in project staffing for the Energy sector, with a presence in Mozambique since 2014. We are the game changers and multi-award-winning agency in the global staffing arena, redefining what excellence means in recruitment.

Our client, one of the world’s leading companies in the energy industry, is looking to appoint a successful Senior Travel & Accommodation Coordinator to be based in Maputo

KEY ACTIVITIES

•    Perform with Travel Agencies to verify travel details and arrange reservations using existing flight schedule as well as internal resources.

•    Review of travel and accommodation associated invoices, as well as statement of account ensuring accuracy.

•    Manage hotel bookings, including hotel booking confirmation.

•    Liaise with multiple departments ensuring that the main stakeholders receive necessary information on time.

•    Charter flight creation in DaWinci.

•    Charter flight bookings in DaWinci.

•    Supervise personnel check-in, boarding and disembarking operations at the airport.

•    Ensure 100% data accuracy between DaWinci and passenger manifest.

•    Consolidate day-to-day booking request with Logistics team.

•    Implement decisions regarding the number of flights, legs and changes to the flight schedule.

•    Communicate initial flight schedule, disseminate revision to flight schedule if or when required.

•    Ensure timely release of final passenger and cargo manifest.

•    Ensure all flights are closed in due time.

•    Optimization of the aircraft utilization.

•    Keep up to date KPIs database.

•    Management of irregularities (AOG – aircraft on ground, delays) and operational consequences whenever required, contribute into Operational procedure developments, applications and improvements.

•    Carry out any other activities as may be assigned and approved by line manager.

•    Ensure ground operations are performed in compliance with the highest HSE standards and as per planned, schedule with no delays attributed to passengers or air operators’ personnel.

•    Ensure coordination of aviation activities.

QUALIFICATIONS

•    Minimum of 5 years’ experience in Oil and Gas, Upstream Industry and/or aviation activities required.

•     Knowledge of the aviation referential, basic knowledge in Oil and Gas aviation standards and ICAO and IASA regulation, IQSMS system knowledge or equivalent: previous experience in air operator operations.

•    Ability to work effectively with other departments, under pressure, rigor sense of organization, ability to anticipate, and deliver services with quality and on time.

•    Fluent in Portuguese and English (written and spoken).

•    Computer skills including proficiency in MS office user.