Documentation Specialist (GPLNG)
Beaumont, United States
Job Title: Documentation Specialist
Location: Beaumont, TX
Type or Role: Contract
Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive & Motorsports, IT, Marine, Mining, and many more.
With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors.
Our client, a multi-national Oil & Gas Operator, is looking to hire a contract Documentation Specialist to support their ongoing LNG projects.
The position is office based, located Beaumont TX, working 40 hours per week Monday to Friday.
The contract will be 12 months renewable.
Responsibilities and Essential Duties:
Responsible for all aspects of document control within assigned project scope.
Tasks & Responsibilities:
Implement the Information Management Plan, and supporting document control procedures.
Comply with Company Records Management Program.
Comprehend and enforce the Information Management sections of Project Plans, Contract
Coordination Procedures, and Purchase Orders.
Perform quality checks on Engineering and Supplier deliverables (Doc number, title, revision, date etc.). comply with project requirements.
Report deficiencies to Information Management Lead.
Confirm existence and ensure suitability as well as accuracy of Master Document Registers (MDRs),
Supplier Master Document Registers (SMDRs), and Document Distribution Matrixes (DDMs) and
upgrade and maintain as required to meet project document management needs.
Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks for compliance, and initiating corrective actions and report deficiencies to Information Management Lead.
Report progress on completion of deliverables, issue look ahead, and overdue reports.
Actively participate in project meetings and anticipate information management needs.
Prepare training materials and conduct project Information Management workshops with the Project Team (PT).
Train clerical staff in handling of Contractor, Supplier and PT generated documentation in
accordance with overall Information Management Plan and supporting project procedures. Routinely conduct gap analysis of Contractor Document Control Procedures against Company requirements, document results, and make recommendations for upgrades.
Identify differences between Contractor’s Electronic Document Management System (EDMS)
and Company EDMS (UDOCS), and share results with Project Information Management Lead and
Common Skill Center.
Conduct quarterly assessments of Contractor’s Document Control processes; document results, and raise concerns to Project Information Management Lead.
Validate Contractor provided deliverables and associated MDR/SMDR metadata to support data transfer to Company EDMS.
Support Company Documents For Operations (DFO) Coordinator and Project Information Management Lead as required.
Drives and promotes capital efficiency on stewarded projects.
University degree is desirable with preference for technical disciplines.
Experience in areas of operations and/or project technical support, including working experience with document management, and IT systems and tools.
Strong written communication skills including proven ability to create procedures and presentations as well as routine interactions with Project teams.
Working knowledge of Information Management requirements across all project phases.
Working knowledge of Electronic Document Management Systems (EDMS).
High proficiency in Document Control IT tools, databases, and administrative procedures.
The Global Edge Group is an Equal Opportunity Employer. The Global Edge Consultants, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.